Reporting Periods

Finance

Invoice and Credit Management

Not only are Reporting Periods useful for creating your own statements, but you can also use these to create statements to include invoices/credits for your user-managed suppliers too.

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TABLE OF CONTENTS

• Getting Started
• Set Up
• Reporting Periods
• Coding Summary
• Related Articles

Getting Started

1. Select the Finance module from the left-hand navigation bar
2. Select Reporting Periods

If you do not have access to this area, contact the Pi Helpdesk to request for this change.

Set Up

1. Select the Set up button
2. From the two options available - Automatic or Custom - select the option that suits best for your organisation
3. Complete the period settings set up
4. Click Save

Examples in this article will be using Automatic. If you require invoices/credits to be included prior to the First reporting period start date, ensure to set a date for Attach invoices and credits from. As an example, a period could begin from 1st March, however, there are some older invoices/credits from February that are to be included too that were potentially missed the previous month. Attach invoices and credits from will pull these into the same financial period.

Reporting Periods

Once created you will see your set reporting period:

Here, you can:

• Select Settings to view your chosen set up and clear data to start over
• Download an overview of the reporting periods in an Excel format
• Select the More actions drop-down to provide the options to:
  1. Download a detailed export in an Excel format
  2. Close the period (if using Automatic the next period will open, and if using Custom you can manually select the next period dates)
  3. Delete the period (this cannot be deleted once it has been closed, but you can re-open the previous period by deleting the next)
• Click View to open the period - this will provide you with a consolidated summary per supplier - including your grand total. You can also download the period in an Excel format. Expanding the supplier lines will provide an overview to show your accounts and expanding your accounts will show your invoices and credits:

  

  
  

  Make sure you keep up-to-date with your invoice/credit management to keep track of any issues. Invoices and credits that have been reconciled will be included when a period is closed. Any that have not been reconciled will move into the next reporting period when opened.  

Coding Summary

Using Pi's Purchase Coding module will allow you to run a Coding Summary report based on your reporting period:

Related Articles

• Invoice Reconciliation & Authorisation
  
• Finance Overview
• Welcome to Finance!

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